A/P Specialist

Sacramento, CA | Contract

Post Date: 10/23/2017 Job ID: 47477 Industry: Other Area(s)

Essential Functions:
  • Oversee daily operations of team members.
  • Act as Subject Matter Expert for SAP A/P and Purchase Order processes, training internal team members and subsidiary members during implementation of system, including test modifications.
  • Retrieve W-9 form information on all new vendors; set up in SAP (under FF access).
  • Review P.O. and non-P.O. related invoicing; process invoices for payment.
  • Oversee Concur Software T&E expense processing, be a back-up to processing expense reports to insure company guidelines are followed.
  • Contact vendors to make inquire and resolve any discrepancies.
  • Monitor accounts payable mailbox to ensure that all inquiries are answered in a timely manner.
  • Prepare and review check preview reports; insuring accurate approval and backup is supplied.
  • Review weekly check disbursements and monitor check signing.
  • Provide weekly / monthly voucher and check registers for statistical information (all companies).
  • Maintain and prepare monthly void log report for statistical information for all companies.
  • Prepare necessary month end schedules, vendor reconciliation reports, accruals and other journal entries.
  • Maintain a monthly schedule of unpaid vendor payments (A/P aging reports).
  • Review monthly aging reports to insure invoices and credits are timely processed.
  • Maintain monthly KPI’ s (Key Performance Indicator) for invoice and check processing.
  • On annual basis, compile and process form 1099 at year end for all independent contractors and vendors where applicable for all companies.
  • Monthly reconciliation and review of Purchase Order GR / IR reporting.
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